What is The Main Event?
The Main Event brings the St. Matthew School families and community together for the premier fundraiser of the year. The evening begins with cocktails and hors d’oeuvres during a silent auction, a hosted bar throughout the evening, and a delectable sit-down dinner. The event is held at the St. Matthew Noble Center (PAC), 795 Havens Corners Road, Gahanna.
When is this year’s Main Event?
The 2018 Main Event Silent Auction and Dinner will be held on October 27, 2018 from 6-10:30 p.m.
Why an auction? Why not try other ways of raising funds?
There are number of ways for a school to raise money. The majority of methods involve door-to-door sales of magazines or popcorn as well as bake sales and yard sales. While each of these methods does create income, no combination of these type of fundraisers can make as much money for our school as the annual gala auctions does.
The auction is a highly focused fundraising event. Our Catholic community and the community-at-large have become familiar with St. Matthew School and our annual Main Event auction. Because we have focused our fundraising to a few very selective events, we are not unrelentingly asking our families to donate or spend money on items they may not really want or need. The Main Event alleviates the need to have these smaller fundraisers – something you will find yourself thankful for each time you answer the door or a co-worker’s plea to purchase a candy bar!
The Main Event has been the school’s primary fundraiser since 1997 and through the years has raised over $1 million dollars. Thankfully, this has been reached through company sponsorships, business or family advertisements, and many donations from our school families and area businesses.
What are the goals for the auction?
The current design of the auction serves three goals.
•Raise Money. Clearly the funds made are considerable and have great benefit to our school community. Raising money must always be the auction’s first goal.
•Promote the Community. The auction serves as an opportunity for the St. Matthew School community to come together for an elegant evening out to celebrate our school, our community, and the common interest in the Catholic education of our children.
•Public Relations. Celebrating our school at the auction with the area’s greater Catholic community, keeps a strong connection with our non-school family supporters. Many local parishioners support Catholic education, and we invite them all to join us in celebration of St. Matthew School.
Where does the money go?
All of the proceeds go right back to the school and are truly an investment directly in all our students. In light of the recent state funding cuts this is more important than ever if we want to continue in our commitment to excellence.
Who coordinates and organizes the auction?
St. Matthew parent volunteers have historically volunteered to chair the auction each year. Along with the Event Chairs, we receive help with the Co-Chair positions. The Co-Chairs are the “understudies” to our Chairs, helping as needed during the current year so that they can make The Main Event a huge success the following year. These Chairs and Co-Chairs are supported by a team of leads and volunteers, who are behind the scenes to make your evening fun! Everything is planned and perfected – from decorations and displays to food and beverages to class projects and security. We can’t begin to tell you how important each and every volunteer is in making The Main Event a success!
What is the dress?
The Main Event is a cocktail affair. For men, cocktail attire means a dark suit. For women, an elegant knee length dress or skirt is recommended. Tailored pants and a fancy blouse would also work well. No jeans, please.
How many people attend each year?
Each year, an average of 400 people attend The Main Event. We encourage everyone to make his or her reservation early so you don't miss out on all of the fun. Current and past parents, grandparents, and friends of St. Matthew are welcome.
How do I RSVP?
Once registration open, please click the ‘Registration’ link and follow the instructions. Complete the information requested on that page. You will be asked for your cell phone information for each person registered to access the mobile bidding that evening. You can also make your payment directly online and click to save your credit card information for the big night.
How is dinner seating decided?
Tables are comprised of eight (8) people. During the registration process, you will have the option to list the names of the guests with whom you wish to be seated. Unsure? Just fill in your child's grade and we'll make every effort to seat you with other parents from that class. Please keep in mind that we may not be able to accommodate everyone’s wishes, but will do as much as we can to make your evening perfect.
How can I help, make a donation, or purchase advertising in the auction catalog?
All contributions are most welcome and even the smallest donation is of great importance in making the auction a success.
•Make a donation – Many items are needed for the auction. Of course, donated items or gift certificates from businesses are very important, but that is only the beginning!
•Do you have a vacation home that you can offer for a week?
•Can you perform a service: cook a gourmet meal, paint a room, babysit, or teach someone how to understand their computer? The possibilities are endless!
•Can you build or make something? Handmade items like quilts, clothes, furniture, and toys make our auction unique and special.
•Become a Corporate Sponsor – Sponsors receive a variety of benefits including tickets to the auction, advertising on social media, and a link to your website from our website.
•Donate your time- many hands are needed to make the auction a success! We need a representative from most families in the school to help in some way. Find out how you can help by contacting one of this year’s Auction Chairs.
Is there an auction catalog I can review?
Approximately one week prior to The Main Event, we will have the auction items available for review on our website. Please look for the links on the left-hand side. Items are usually listed by category.
Each guest or couple will be assigned a bid number. This number will appear in the top left screen of your phone when you launch the website texted to you. You can place bids on items through your phone while the auction is open (while logged in the site). If you don't have a phone or if you have questions about your bid number or how to place a bid, you can look for the "Bid Buddies" stationed throughout the venue for assistance.
Every package in the auction has a corresponding package number. Use this package number to enter on the website (again the site that you launch from the text on your phone) when you want to either place a bid or learn more information about the package. On the bidding site home screen, you can search by package number, by categories of packages, by your current activity and by packages with no bids. "Bid Buddies" are positioned throughout the venue to assist with any bidding questions or to place bids for you. You will simply need to let them know your bid number and what you want to bid on.
How will I know if I "won" an item?
Throughout the Main Event, you will receive messages if you have been outbid and if you would like to bid again. At the end of the evening when the bidding is closed, if you had the highest bid on any items, you will be alerted to which items you have won.
Payment & Check-Out
Checkout is located at the concession area in the Noble Center. If you saved your credit card at the time of ticket purchase or if you pre-swiped your card upon check-in, you need only to pick up your winning merchandise. If you are paying by cash, check or an unregistered credit card you will need to stop by the checkout area. Receipts will be mailed to the email address on file. All sales are FINAL. There will not be refunds or exchanges provided.
Item Pick Up
Upon auction close your winning bids are visible on your phone. Please use this tool for retrieving items. If you do not have a phone, please go to checkout for a printed receipt to use as your guide for item pick-up. Please check to be sure that the package numbers you are picking up matches that listed in your winning profile. Keep in mind that large value gift cards and certificates are not on display and will need to be claimed at the checkout area. Large items may be picked up after checkout or Sunday morning between 9 AM–Noon at the Noble Center.
What if I do not win the items I bid on, but I still want to help the school on auction night?
We have other opportunities where you can donate to The Main Event. In addition to the silent auction items, you can make donations to the Cash for a Cause: a specifically designated fund that will be announced each year. This is available through mobile bidding. The donation will appear in your auction total when you check out at the end of the auction.
Is the cost of my auction purchase tax deductible?
You will receive a statement from the school itemizing each winning bid. Keep in mind that items and services are not always tax deductible! If you bid over the fair-market value of an item, the excess payment may be tax-deductible. (Please consult your tax adviser for details.) Please pay attention to all conditions, restrictions, and expiration dates on items and services. In general, all services, tickets, gift certificates, etc. must be used within one year of the auction and take place at a mutually agreeable time between donor and purchaser, except where noted.
Volunteering & Miscellaneous
I'd like to volunteer to help with The Main Event. Is it too late?
It's never too late to volunteer! Just contact this year’s Chair:
Megan Polk: email@example.com or (614) 578-9529
How do I add a name to the mailing list?
If you would like The Main Event invitation sent to a friend or to add them to our permanent mailing list, please contact this year’s Chair:
Megan Polk: firstname.lastname@example.org or (614) 578-9529
St. Matthew School
795 Havens Corners Road
Gahanna, Ohio 43230