The Main Event FAQ’s
What is The Main Event?
The Main Event brings the
St. Matthew School families and community together for the premier
fundraiser of the year. The evening begins with cocktails and hors
d’oeuvres during a silent auction, a hosted bar throughout the evening,
and a delectable sit-down dinner. The event is held at the St. Matthew
Noble Center (PAC), 795 Havens Corners Road, Gahanna.
When is this year’s Main Event?
The 2016 Main Event Silent Auction and Dinner will be held on October 29, 2016 from 6-10:30 p.m.
Why an auction? Why not try other ways of raising funds?
There are number of ways for a school to raise money. The
majority of methods involve door-to-door sales of magazines or popcorn
as well as bake sales and yard sales. While each of these methods does
create income, no combination of these type of fundraisers can make as
much money for our school as the annual gala auctions does.
The auction is a highly focused fundraising event. Our Catholic
community and the community-at-large have become familiar with St.
Matthew School and our annual Main Event auction. Because we have
focused our fundraising to a few very selective events, we are not
unrelentingly asking our families to donate or spend money on items they
may not really want or need. The Main Event alleviates the need to
have these smaller fundraisers – something you will find yourself
thankful for each time you answer the door or a co-worker’s plea to
purchase a candy bar!
The Main Event has been the school’s primary fundraiser since 1997 and
through the years has raised over $1 million dollars. Thankfully, this
has been reached through company sponsorships, business or family
advertisements, and many donations from our school families and area
What are the goals for the auction?
The current design of the auction serves three goals.
•Raise Money. Clearly the funds made are considerable and have great
benefit to our school community. Raising money must always be the
auction’s first goal.
•Promote the Community. The auction serves as an opportunity for the
St. Matthew School community to come together for an elegant evening out
to celebrate our school, our community, and the common interest in the
Catholic education of our children.
•Public Relations. Celebrating our school at the auction with the
area’s greater Catholic community, keeps a strong connection with our
non-school family supporters. Many local parishioners support Catholic
education, and we invite them all to join us in celebration of St.
Where does the money go?
All of the proceeds go right back to the school and are truly
an investment directly in all our students. In light of the recent
state funding cuts this is more important than ever if we want to
continue in our commitment to excellence.
Who coordinates and organizes the auction?
St. Matthew parent volunteers have historically volunteered to
chair the auction each year. Along with the Event Chairs, we receive
help with the Co-Chair positions. The Co-Chairs are the “understudies”
to our Chairs, helping as needed during the current year so that they
can make The Main Event a huge success the following year. These Chairs
and Co-Chairs are supported by a team of leads and volunteers, who are
behind the scenes to make your evening fun! Everything is planned and
perfected – from decorations and displays to food and beverages to class
projects and security. We can’t begin to tell you how important each
and every volunteer is in making The Main Event a success!
What is the dress?
The Main Event is a cocktail affair. For men, cocktail attire
means a dark suit. For women, an elegant knee length dress or skirt is
recommended. Tailored pants and a fancy blouse would also work well.
No jeans, please.
How many people attend each year?
Each year, an average of 400 people attend The Main Event. We
encourage everyone to make his or her reservation early so you don't
miss out on all of the fun. Current and past parents, grandparents, and
friends of St. Matthew are welcome.
How do I RSVP?
Once registration open, please click the ‘Registration’ link and follow the
instructions. Complete the information requested on that page. You
will be asked for your cell phone information for each person registered
to access the mobile bidding that evening. You can also make your
payment directly online and click to save your credit card information
for the big night.
How is dinner seating decided?
Tables are comprised of eight (8) people. During the
registration process, you will have the option to list the names of the
guests with whom you wish to be seated. Unsure? Just fill in your
child's grade and we'll make every effort to seat you with other parents
from that class. Please keep in mind that we may not be able to
accommodate everyone’s wishes, but will do as much as we can to make
your evening perfect.
How can I help, make a donation, or purchase advertising in the auction catalog?
All contributions are most welcome and even the smallest donation is of great importance in making the auction a success.
•Make a donation – Many items are needed for the auction. Of course,
donated items or gift certificates from businesses are very important,
but that is only the beginning!
•Do you have a vacation home that you can offer for a week?
•Can you perform a service: cook a gourmet meal, paint a room, babysit,
or teach someone how to understand their computer? The possibilities
•Can you build or make something? Handmade items like quilts, clothes, furniture, and toys make our auction unique and special.
•Become a Corporate Sponsor – Sponsors receive a variety of benefits
including tickets to the auction, advertising on social media, and a
link to your website from our website.
•Donate your time- many hands are needed to make the auction a success!
We need a representative from most families in the school to help in
some way. Find out how you can help by contacting one of this year’s
Is there an auction catalog I can review?
Approximately two weeks prior to The Main Event, we will have
the auction items available for review on our website. Please look for
the links on the left-hand side. Items are usually listed by category.
Each guest or couple will
be assigned a bid number. This number will appear in the top left
screen of your phone when you launch the website texted to you. You can
place bids on items through your phone while the auction is open (while
logged in the site). If you don't have a phone or if you have
questions about your bid number or how to place a bid, you can look for
the "Bid Buddies" stationed throughout the venue for assistance.
Every package in the auction has a corresponding package
number. Use this package number to enter on the website (again the site
that you launch from the text on your phone) when you want to either
place a bid or learn more information about the package. On the bidding
site home screen, you can search by package number, by categories of
packages, by your current activity and by packages with no bids. "Bid
Buddies" are positioned throughout the venue to assist with any bidding
questions or to place bids for you. You will simply need to let them
know your bid number and what you want to bid on.
Guaranteed Purchase / “Buy It Now”
If you are willing to pay the Guaranteed Purchase price of an
item to stop all bidding and secure that item as your own, choose this
option on your phone. The package will then be considered sold and not
available for further bidding.
How will I know if I "won" an item?
Throughout the Main Event, you will receive messages if you
have been outbid and if you would like to bid again. At the end of the
evening when the bidding is closed, if you had the highest bid on any
items, you will be alerted to which items you have won.
Payment & Check-Out
Checkout is located at the concession area in the Noble Center.
If you saved your credit card at the time of ticket purchase or if you
pre-swiped your card upon check-in, you need only to pick up your
winning merchandise. If you are paying by cash, check or an
unregistered credit card you will need to stop by the checkout area.
Receipts will be mailed to the email address on file. All sales are
FINAL. There will not be refunds or exchanges provided.
Item Pick Up
Upon auction close your winning bids are visible on your phone.
Please use this tool for retrieving items. If you do not have a
phone, please go to checkout for a printed receipt to use as your guide
for item pick-up. Please check to be sure that the package numbers you
are picking up matches that listed in your winning profile. Keep in
mind that large value gift cards and certificates are not on display and
will need to be claimed at the checkout area. Large items may be
picked up after checkout or Sunday morning between 9 AM–Noon at the
What if I do not win the items I bid on, but I still want to help the school on auction night?
We have other opportunities where you can donate to The Main Event. In
addition to the silent auction items, you can make donations to the Cash
for a Cause: a specifically designated fund that will be announced each
year. This is available through mobile bidding. The donation will
appear in your auction total when you check out at the end of the
Is the cost of my auction purchase tax deductible?
You will receive a statement from the school itemizing each
winning bid. Keep in mind that items and services are not always tax
deductible! If you bid over the fair-market value of an item, the
excess payment may be tax-deductible. (Please consult your tax adviser
for details.) Please pay attention to all conditions, restrictions, and
expiration dates on items and services. In general, all services,
tickets, gift certificates, etc. must be used within one year of the
auction and take place at a mutually agreeable time between donor and
purchaser, except where noted.
St. Matthew School
795 Havens Corners Road
Gahanna, Ohio 43230
If you have questions, would like to volunteer, or want to donate to
or sponsor The Main Event, please contact this year’s Chair: